Software License: What You Need to Know
Towing the line when it comes to software licensing can be a slippery slope for lots of businessmen. Things even get more convoluted when you toss in other technologies like cloud and virtualization. You will find the tips in this article useful if avoiding software trouble sounds like something you would want.
Employee misuse is one reason why companies overuse software license whereby some will install and intentionally or unintentionally fail to obey the licensing rules. A case in point is when a staff member purposely uses pirated software in addition to those that share copies of software thus violating the clearly stipulated guidelines. The best way to keep such trouble at bay is prohibiting employees from installing software without permission.
Virtualization is making inroads in the business world and this isn’t shocking now that it keeps expenses at bare minimum as there is no need to buy new hardware from time to time. Even so, there are usually special terms and conditions when it comes to virtualization of servers. In order to avoid getting into the bad books of your vendor, familiarize yourself with virtualization licensing rules.
It is on the same note that cloud technology comes with its own rules of engagement. Despite the numerous benefits cloud technology brings on board, you are in for a hard time should you not be careful. Power is in this cases devolved from the IT office to end users that will in most cases have no idea of the lines not to cross.
Sharing of login information is common practice among many employees, according to experts. Now that most vendors will only charge on the basis of resources use, such as disk space, they will not take issue with this. Other vendors see this as software piracy and you will thus be rubbing them the wrong way with this. It would therefore be for your own good to inquire about this before allowing the sharing of usernames and passwords.
Oversight is an important aspect of business operations and the same goes in this case. It would be good to ensure there is compliance at all times by keeping track of software use. Having an audit performed once in a while is what the experts advocate for so as to make sure that your vendor never gets you flat footed in this matter.
An ideal method to simplify auditing matters is putting in place a central software repository. You will be able to save both money and time now that you will easily reach your licenses in case the vendor comes to audit. Wrapping your fingers around this need not be an arduous task thanks to the likes of software escrow service. Check this out should you wish to learn more.
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